Speaker Guidelines

Registration: Your conference badge and materials will be available at the registration desk as of Monday morning. 

Registration Opening Hours

Monday 09:00 – 17:30

Tuesday 08:00 – 18:00

Wednesday 07:30 – 14:00

Your official participant name badge is required for admission to all events. For security reasons, participants are requested to wear their badge at all times. 

Please deliver your presentation slides at least 2 hours in advance of your session in the slide preview area which is located next to the registration desk. If your presentation is in the morning please come the day before (or send your presentation by email to mecteam@mec.com if you presentation is on Monday morning). Your presentation will be placed on a server and shown directly in the room. Only PowerPoint presentations will be accepted. 

Conflict of Interest Slide Please include as your first slide your declaration of any conflicts of interest. 

Responsibilities: Meeting with your Session Chair / Moderator: Speakers should plan to meet with the Session Chair in the session room where the session is to be held 10 minutes before the session is due to start. The purpose of this meeting is to discuss general session arrangements. 

After the session Chair introduces you, position yourself at the podium and place the microphone approximately six inches from your mouth. A laser pointer will be available for use at the podium. 

All presentations are to be in English followed by questions in English. 

Please ensure you keep track of your presentation time as each session has a strict time limit. 

General instructions All presentations are held in Microsoft Powerpoint on a PC running Windows.

If you are using other software than Microsoft Powerpoint on a PC running Windows please make sure your presentation is converted to Microsoft Powerpoint for Windows PCs. 

Presentations in Acrobat PDF format, Word format, Keynote or Prezi are NOT accepted. 

Computer projection is available. A single computerized system will manage all projections and will send the presentations to the assigned room automatically. This method guarantees an easier management, a higher quality of projection and a quicker and smoother running of the presentations.

The use of personal laptops, iPads, etc. (MAC and PC) for presentations in the congress rooms will not be allowed.

In the Slide Preview Area, a technician assists the speaker to transfer his or her presentation into the central network. When the transfer is complete, the technician performs a quick run of the presentation with the speaker to check whether the presentation runs correctly and all parts of the presentation are copied. A computer will be available at the Slide Preview Area for last minute changes and reviewing your presentation. No more changes can be made inside the session room where the session takes place. In the room, a technical assistant starts each presentation at the right time using the computer connected to the central congress network. When the presentation is launched, the speaker has control and can navigate with a remote device.