Speaker Guidelines

Online Conference:

Time duration for speakers will be 20- 40 mins based on the event schedule (please be in contact with the conference manages or MEC team for more information).

Abstract Submission: Speakers are requested to submit their abstract in a word document with 200 - 350 words along with biography.


Registration: Your conference badge and materials will be available at the registration desk on Day 1 morning. 

Registration Opening Hours - Day 1: 09:00 AM

Your official participant name badge is required for admission to all events. We request all the speakers and participants to wear their badge at all times. 

Please deliver your presentation slides at least 2 hours in advance of your session in the slide preview area which is located next to the registration desk. If your presentation is in the morning please come the day before (or send your presentation by email to contact@mecge.com if you presentation is on Monday morning). Your presentation will be placed on a server and shown directly in the room. Only PowerPoint presentations will be accepted. 

Responsibilities: Meeting with your Session Chair / Moderator: Speakers should plan to meet with the Session Chair in the session room where the session is to be held 10 minutes before the session is due to start. The purpose of this meeting is to discuss general session arrangements. 

After the session Chair introduces you, position yourself at the podium and place the microphone approximately six inches from your mouth. A laser pointer will be available for use at the podium. 

All presentations are to be in English followed by questions in English. 

Please ensure you keep track of your presentation time as each session has a strict time limit. 

Conflict of Interest Slide Please include as your first slide your declaration of any conflicts of interest. 

General instructions All presentations are held in Microsoft Powerpoint on a PC running Windows.

If you are using other software than Microsoft Powerpoint on a PC running Windows please make sure your presentation is converted to Microsoft Powerpoint for Windows PCs. 

Presentations in Acrobat PDF format, Word format, Keynote or Prezi are NOT accepted. 

Computer projection is available. A single computerized system will manage all projections and will send the presentations to the assigned room automatically. This method guarantees an easier management, a higher quality of projection and a quicker and smoother running of the presentations.

The use of personal laptops, iPads, etc. (MAC and PC) for presentations in the congress rooms will not be allowed.

In the Slide Preview Area, a technician assists the speaker to transfer his or her presentation into the central network. When the transfer is complete, the technician performs a quick run of the presentation with the speaker to check whether the presentation runs correctly and all parts of the presentation are copied. A computer will be available at the Slide Preview Area for last minute changes and reviewing your presentation. No more changes can be made inside the session room where the session takes place. In the room, a technical assistant starts each presentation at the right time using the computer connected to the central congress network. When the presentation is launched, the speaker has control and can navigate with a remote device.